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The Account Payable section manages payments owed to vendors, contractors, and service providers. It helps track outstanding obligations, due dates, and approval statuses to maintain a healthy cash flow and vendor relationship.

Displayed Columns

• Number
  
• Outstanding
  
• Vendor
  
• Type
  
• Project
  
• Outstanding Days
  
• Due Date
  
• Status
  

Account Payable KPIs

• Date Range – Enables filtering payments within a selected period for analysis.
  
• Total Invoice – The number of invoices received from vendors and contractors.
  
• Total Paid – The total amount disbursed to clear outstanding payments.
  
• Total Outstanding – Remaining payables not yet settled.
  
• Overdue Invoice – Payables that have passed their due date.
  
• Unpaid Invoices – Invoices that are recorded but await payment.
  

DPO (Days Payable Outstanding) – Indicates the average number of days the company takes to pay its suppliers.

The Account Receivable section tracks all payments due from clients. It provides complete visibility into outstanding invoices, due dates, and payment statuses — ensuring timely follow-up and accurate cash flow forecasting.

Displayed Columns

• Number
• Outstanding
• Type
• Client
• Project Name
• Outstanding Days
• Due Date
• Status (Approved, Sent)

Account Receivable KPIs

• Date Range – Filter data by specific time periods for reporting and analysis.
• Total Invoice – Total number of invoices generated for clients.
• Total Paid – Total amount received from clients.
• Total Outstanding – Remaining unpaid invoices.
• Overdue Invoice – Invoices past their due date.
• Unpaid Invoices – Invoices that are issued but not yet cleared.

DSO (Days Sales Outstanding) – Measures the average number of days taken to collect payments after a sale, reflecting collection efficiency.

The Budget Insights section provides a consolidated view of all budgets at various hierarchy levels — program, project, milestone, WBS, or task.

It helps decision-makers analyze financial performance, track spending, and identify deviations from planned budgets.

Navigation Path

Log in to the application → Go to Left Menu → Finance Module → Budget Insights

Displayed Information

Each record displays:

• Budget Name
• Budget Type (Program, Project, Milestone, WBS, Activity, Task)
• Estimated Cost
• Actual Cost
• Status (New, Active, In Progress, Completed, On Hold)
• End Date

Budget Insight KPIs

• Budget Variance – Measures the difference between planned and actual spending. A positive variance indicates cost savings, while a negative variance suggests overspending.
  
• Cost Performance Index (CPI) – Evaluates cost efficiency (CPI > 1 = under budget; CPI < 1 = over budget).
• Budget Utilization – Represents the percentage of the budget consumed.
• Approval Rate – Displays the ratio of approved budgets to total created budgets.
• Pending Approvals – Shows budgets awaiting managerial approval.

Percentage of Budget Spent – Tracks how much of the allocated budget has been used within a given period.

Purpose

The Budget section allows users to create, allocate, and manage financial budgets for different levels (Program, Project, or WBS, Activity, Tasks, Sub-tasks)

Navigation Path

Log in to the application →Go to Left Menu → Finance Module → Budget →Click Add Budget.

Steps to Create a Budget

1. Organization*

• Select the organization from the dropdown list.

2. Title

• Enter a descriptive budget title

3. Fiscal Period*

• Select the fiscal period from the dropdown.

(To configure Fiscal Period and Fiscal Year: Go to Settings → Company Settings → Finance Settings → Fiscal Year)

4. Fiscal Year

• Choose the appropriate fiscal year from the dropdown.

5. Budget Type*

• Select the budget type (e.g., Program Level, Project Level).

6. Initial Amount*

• Enter the total initial amount allocated.
  

7. Currency

• Select the currency for the budget.
  

8. Approver

• Choose the approver from the dropdown.
  

(Approvers can be added under Settings → Company Settings → Organisation → Approvers)

9. Last Date of Approval

• Select the approval deadline from the calendar.

10. Description

• Provide a detailed description of the budget.

Budget Relations

1. Budget Relationship – Select the relationship type from the dropdown.

(Configured in Settings → Company Settings → Finance Settings → Budget Relationship Types)

2. Parameters & Values – Choose predefined parameters and their corresponding values.

(Configured in Settings → Company Settings → Finance Settings → Budget Parameters)

Line Items

For each line item:

• Enter Title
• Select Cost Category
• Enter Amount*
• Select Currency*
• Define Order
• Upload Attachments*

Use the ➕ icon to add multiple line items.

Mandatory Fields

• Organization *
• Title *
• Budget Type *
• Initial Amount *
• Line Items *
  

Budget Dashboard View

After budget creation, the dashboard provides a visual and analytical view of budget performance through charts and graphs, including:

• Total Budget Allocation
• Total Expenses
• Remaining Budget
• Budget Utilization Rate
• Pending Approvals
• Budget vs. Actual Spending
• Budget Allocation by Category
• Pending vs. Approved Budgets
• Budget Utilization Over Time
• Top Budgeted Projects
• Budget Approval Trends
• Budget Relationships
• Budget Cost Breakdown

Export Functionality

Users can export detailed budget reports.

The system automatically sends the export file to the registered user’s email for security and accessibility.

The Finance Module provides a centralized platform to manage and monitor all financial activities within the organization.

It enables budgeting at both the program and project levels, allows tracking of accounts receivable from clients, and accounts payable to vendors, contractors, and project-related expenses.

This module ensures transparency, financial accountability, and efficient budget utilization across all ongoing projects.

The Finance Module consists of the following key sections:

• Budget – Define and manage organizational, program, and project budgets.
• Budget Insights – Analyze budget performance and utilization metrics.
• Account Receivable – Track payments due from clients.

Account Payable – Manage payments owed to vendors, contractors, and other service providers.